Core Functions / Responsibilities:
Assist in the implementation and monitoring of project activities.
Retrieve, compile, summarize, and present information/data on specific project topics.
Support administrative coordination of project implementation, involving liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
Draft natural disaster status reports, identifying shortfalls in delivery and bringing them to the attention of the supervisor.
Draft correspondence, reports, briefing notes, graphics, statistical tables, presentations, and other forms of documentation.
Organize meetings, workshops, and training sessions.
Respond to general information requests and inquiries; set up and maintain files/records.
Perform other related duties as assigned.
In collaboration and close supervision of Senior Project Assistant (Field Coordinator) (FC)Conduct assessments of disaster affected, displaced families and other vulnerable groups.
Support the organization of assessment and response of emergency assistance to target beneficiaries in at provincial, district and community level, monitor that all ESNFI procedures are followed in-line with standard operating procedures.
Ensure the assessment forms such as Multi Sectoral rapid assessment form (MSRAF) at community and family assessment form (FAF) at household levels are encoded via Kobo tablet in ESNFI DB and all procedures are followed.
Encourage and train other partners to use MSRAF form during the assessment and ensure all MRAFs forms have been collected from relevant partners and encoded them into the system.
Support contingency planning under your area of responsibility (AoR) to ensure preparedness to any emergency event and proative engagement with access focal point for smooth program service delivery to those in needs.
Assist in warehouse management and stock recording and organize kits in warehouse as per standard and in coordination with logistics focal point.
Building and keeping close contact with line departments, CDCs, community representative and other local channels to support on time reporting of any natural or man-made disaster incidents happened being reported to IOM.
Ensure participation of different groups of community people (Women, children, elderly people, widows, disable) in the ESNFI interventions
Required Qualifications and Experience
Education
Bachelor’s degree in social science, administration, law or in relevant field with two years of relevant professional experience
Or
High school diploma with four years of relevant experience.
Experience
Direct minimum 4 years of experience in Emergency Response in the region and familiarity with the Geographical context of the region.
Experience in liaising with governmental authorities (ANDMA and MoRR), national/international institutions, United Nations agencies and non-governmental organizations.
Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups and emergency projects.
Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
Experience in the usage of office software packages and Kobo Toolbox is an advantage.
Skills:
Knowledge of Microsoft office and its application.
Effective communication.
Data Collection through Kobo toolbox
Crowd control and distribution Management
Community and Resource Mobilization
Languages
For all Applicants, fluency in English is required (oral and written).
Working knowledge of Pashto or Dari is required.
Fluency in all national language(s) are highly advantages.
Note: Qualified female candidates are highly encouraged to apply.
Required Competencies
Values
- Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 1
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership of achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
