Medair is an international humanitarian organization established in 1988. Medair has been operating in Afghanistan since 1996 with programs mainly in the Health, Water & Sanitation, and Livelihoods sectors with significant reconstruction activities in remote areas. Current projects are Water & Sanitation, Food Security, & Disaster Risk Reduction.

An Integrated Emergency Response: Medair aims to respond to high levels of food insecurity, malnutrition, and morbidity in Tirinkot district.  The project intends to improve and extend WASH services including water supply infrastructure and hygiene practices to improve outcomes for vulnerable families.

An Integrated Emergency Response: Medair aims to respond to high levels of food insecurity, malnutrition, and morbidity in Uruzgan, which has been significantly affected by drought and conflict conditions. Building upon Medair’s decades of experience in the Central Highlands and Kandahar, the project intends to improve and extend the utilization of lifesaving preventive and curative nutrition and health services by mothers, PLWs, and children U5; to increase access to clean water, to reduce vulnerability to water-related and other preventable diseases, and to improve and increase food security for the most vulnerable families through food voucher distributions.

RESPONSIBILITIES

Logistics Management:

• Provide the technical oversight and ensure proper supply chain management practices and procedures are in place and maintained according to Medair standards.
• Oversee the procurement process in accordance with Medair policies and procedures, in a transparent, accountable, efficient and cost-effective manner.
• Provide planning support and advice to project managers and others making procurement requests, identify optimum supply routes, and maintain continuous overview of supply needs by providing updated procurement and fulfilment plans in alignment with project activity plans and timelines.
• Ensure that local market surveys are regularly carried out, to ensure a full knowledge of the availability and price of local items. Ensure supplier qualification procedures are adhered to and a supplier database created and maintained reflecting supplier status.
• Ensure maintenance of accurate filing systems, with documented and supported records of logistics transactions for audit purposes.
• Ensure country-wide warehousing is fit for purpose.
• Provide and collaborate on country-level strategic direction of the logistics department.
• Coordinate all matters regarding all types of equipment and assets including communication, IT and power, to ensure that equipment is managed diligently, operated in the most cost-efficient manner, and maintained appropriately. Management of equipment will include procurement, registration, allocation, tracking, maintenance, repair, replacement and reporting as well as training, authorisation, supervision and co-ordination with field bases to ensure optimum availability, usage and accountability.
• Implement and update logistics aspects of security plan to ensure resources and facilities are ready at all times for either hibernation or evacuation.
• Any other reasonable duties, as requested by the line manager.

Representation:

• Represent Medair in a positive and professional manner contributing to the continuation of a positive image and overall credibility of the organization, notably through the application of Medair’s mandate, ethics and values.
• Proactively engage with suppliers, partners, local authorities, other NGOs, clusters and any other stakeholders, in order to plan, organize, and schedule distribution of goods and material.

Staff Management:

• Manage staff with integrity and foresight, and in accordance with HR procedures and policies to ensure that they maintain the highest standards of accountability and professionalism.
• Ensure that all logistics and relevant programme staff are adequately trained and create possibilities for capacity building, mentoring and coaching. Coordinate the delivery of training for national staff to increase their responsibilities in order to build capacity and ensure sustainability of programs.
• Build capacity of Deputy Logs Manager and other Logistics staff.

Quality Management:

• In conjunction with relevant managers, review, develop and implement (as applicable) systems to improve transparency. Ensure adequate anti-fraud procedures are in place to detect and ultimately prevent loss or fraud. Carry-out regular inspections and spot-checks to ensure the best use of Medair assets and resources.
• Ensure projects are implemented in compliance with donor proposals and requirements and in accordance with Medair, donor, country and international standards.

Team Life:

• Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts

General responsibilities:

• Adherence to all NRS Regulations and Security Standard Operating Procedures and maintaining confidentiality at all times.

Education: Bachelor in Logistics or relevant field is essential/ Certification in Medical Logistics and training in security will be advantageous.

Relevant experience & technical expertise: 

• + 10 years working for an NGO in logistics is essential.
• Experience of budget management and the ability to prepare complete and accurate financial reports is essential.
• Advanced planning, coordination, assessment, analytical and problem-solving skills is essential.
• Technical understanding of mechanical and communication equipment is essential.
• Excellent negotiation/advocacy skills within varying cultural and professional contexts is essential.
• Knowledge of Humanitarian Essentials, Sphere and HAP Standards, protection issues and other international humanitarian guidelines and protocols is essential.
• Experience in audit and internal control or Logistics is desirable.

Management & Leadership:

• Advanced leadership and project management skills.
• Committed to consultative leadership.
• Excellent communication skills
• Experience of representation at national and local levels
• Experience and willingness in training/mentoring staff.

Languages: Fluent Dari & Pashto language skills and Excellent English oral and written skills.

Computer:

• Ease with MS Excel and MS Word is essential.
• Experience archiving on cloud system is essential.
• Experience working with a SCM software is essential.
• Proficiency in MS Excel is desirable.

Organizational capacity:

• Ability to prioritise and multi-task is essential.
• Ability to supervise teams in other locations is essential.
• Experience in remote management is desirable.

Team building:

• Leadership skills and team player.
• Ability to assist his teams when needed.
• Excellent coaching skills and ability to train and encourage others, including cross-culturally.

Adaptability: 

• Ability to work under pressure.
• Ability to work in cross-culture context.
• Ability to oversee multiple tasks, prioritising and delegating as required.

Problem solving & initiative: 

• Prompt to take initiative.
• Autonomous decision making.
• Solution-oriented and service mindset

Character: 

• Honest and conscientious.
• Dedicated with strong attention to detail.
• Accountable, high work-ethic.

Communication skills: Ability to clearly communicate and willingness to listen.

Interested applicants should apply and forward their applications through the online JOB APPLICATION FORM which can be found under the submission email. The link should be copied, pasted, and opened on a new page.

Note: Please indicate the position title and vacancy number in your application letter. Applications received after the closing date or without the exact position title and vacancy number will not be given consideration. After submitting the online application, if some applicants do not immediately receive an automatic email from Medair, they shouldn't worry about their submission. When you open the link. please use the dropdown menu and choose the title of the position.

Salary and additional monthly benefits is in line with the ENC salary scale and regulations.

Working hours and leaves per ENC Regulations.

Ability for frequent travel to other Medair bases in Afghanistan is required