Defining, planning and monitoring activities and programs in the project under the supervision of the Programme Manager in accordance with INTERSOS protocols as well as coordinating human and material related resources needed in order to ensure the quality of care provided by INTERSOS.
Supervise the analysis of project data in coordination with the Technical Units and in close collaboration with the Activity Managers and field teams to ensure compliance with INTERSOS, donors and in line ministries reporting requirements.
Duties and Responsibilities:
● Under the supervision of the Programme Manager, the PO is responsible for the definition, implementation and monitoring of the activities, according to INTERSOS project plans and mission strategy, standards and protocols
● In collaboration and under the supervision of the Programme Manager, the PO is responsible for the financial management, monitoring of expenditures and forecast, as well as the Procurement Plan development and implementation in compliance with INTERSOS’ model and donor regulations.
● Ensures the planning, implementation and monitoring/evaluation and sets targets as included in the project description.
● Review and prepare a detailed activity plan with the team and ensure efficient team management.
● Agree and establish clear reporting and communication lines;
● Ensure sector SOPs and guidelines are properly applied and adhered to;
● Prepare, monitor and implement monthly financial and procurement plan;
● Verify on a weekly basis the book-keeping entries in the INTERSOS accounting spread sheets (Journal): verify budget line allocations, budget expenditure status against actual delivery and the financial plan for the remaining project implementation period;
● Ensure for all purchases/contracting of goods/services/supplies the correct procurement guidelines are applied and properly documented;
● Verify the list of expenditures prior to finalizing the interim and final financial reports;
● In coordination with the Programme Manager holds final responsibility for verification of all support documents.
● Support the preparation and finalization of Memorandum of Understanding (MoU) with key stakeholders for the activities of the Programme.
● Liaise with provincial authorities in coordination with the Management.
● Support when needed with proactive participation in cluster meetings and relevant inter-sectorial coordination meetings, ensuring the required activity reports and updates are shared with Health and Nutrition clusters and promptly update the Programme Manager and Technical Coordinators.
● Monitor the project data collection, analysis and reporting on a timely basis to ensuring a correct use of the internal databases and monitoring tools to inform project reporting.
● Develop draft project reports to the donor as well as INTERSOS internal reporting to be submitted to the Programme Manager for consolidation.
● Provide managerial support to the Medical Activity Managers and coaching as requested by Programme Manager through self-knowledge and policies, ensuring compliance with the protocols of INTERSOS activities
● Collaborate with the Programme Manager and in close coordination with the Technical Coordinators in the associated processes (recruitment, training, induction, development and internal/external communication) of the staffs appointed to the project.
● Supervise an efficient management of the pharmaceutical supplies including medical equipment, in collaboration with the Medical Coordination, Pharmacist and Logistics Departments.
● In collaboration with the Programme Medical Referent and under the supervision of the Programme Manager, monitor consumption and preparation of medical orders to provide drugs and other medical supplies including consumables at all circumstances and avoid stock ruptures.
● Liaise with provincial and national health authorities for the smooth provision of supplies such as RUTF, vaccines and EPREP if needed in coordination with the Medical Unit.
● Support the coordination of INTERSOS Programme activities (opening and closure of mission, interim, reduced activities, etc.).
● Support the identification of new areas of intervention as well as supporting the writing of new project proposals.
● Raise and follow up with logistics for the needed PRS.
● Ensure the on-time completion of the ITT with the MEAL unit and prepare the PAT for l projects in Kabul Province.
● Provide supplies to the health facilities upon receipt of the request form MAM and TMM (Stationery, Furniture, Cleaning materials, and other supplies)
● Distribute, collect, and report the attendance sheets of the HFs to HR
● Prepare and submit the Saturday allowance forms to HR monthly
● Ensure proper soft and hard records of the kits distributed under each project and HF, and keep the record of the kits in hard and soft copies.
● Assist the Program Manager for required recruitments for all projects in Kabul province
