General Conditions of Employment

PU-AMI is a humanitarian organization committed to safeguarding and protecting individuals affected by our activities and to ensuring a safe and respectful environment for all staff and beneficiaries. Adherence to the ethical framework (including sexual exploitation, abuse, and harassment (PSEAH), child safeguarding, fraud, corruption, and other forms of misconduct) is a fundamental requirement for all roles. All selected candidates must sign the Code of Conduct, complete all mandatory training and demonstrate a clear understanding of, and commitment to, PU-AMI’s ethical framework and safeguarding policies, including their responsibilities to prevent, report, and respond to concerns in accordance with the established reporting and referral procedures, and to uphold accountability to affected populations.

As part of PU-AMI's commitment to safe recruitment, all candidates will be subject to appropriate screening procedures, which may include reference checks, verification of employment history, and disclosure of any past misconduct related to safeguarding, PSEAH, or other serious violations.

PU-AMI considers the diversity of race, beliefs, languages, gender, background, and status within its human resources as a key asset to its humanitarian work and is fully committed to upholding the principle of non-discrimination throughout its recruitment processes.

Please note that PU-AMI will under no circumstances request any financial contribution for administrative fees related to recruitment. Any such request should be considered fraudulent and disregarded.
The employee shall abide by this job description, his/her employment contract, and the PU-AMI Afghanistan National Staff Regulations, including their annexes and attachments, as well as any rules, regulations, and internal policies that may be adopted by PU-AMI Afghanistan.

د استخدام عمومي شرایط
کارمند باید د دې دندې د تشریح، د خپلې کاري قرارداد، او د (PU-AMI) د بشري منابعو د تګلارې له ضمیمو او اړوندو اسنادو سره سم، همدارنګه د هغو ټولو اصولو، مقرراتو او داخلي تګلارو پر بنسټ چې د (PU-AMI) له‌خوا منل کېږي، عمل وکړي.

Work Relationship

·       Works under the responsibility of (د چا تر مسؤلیت لاندې کار کوي):  MEAL Coordinator

·       Supervises (څوک تر نظارت لاندې لري):

·        In direct cooperation with (په مستقیمه همکاري کې له):  Consortium Coordinator

Responsibilities and particular assignmentsمسؤلیت ها و وظایف مشخص

The Consortium Monitoring, Evaluation, Accountability and Learning (MEAL) manager is responsible for the coordination of consortium MEAL activities implementation among partners.

Tasks and responsibilities

·        Thematic n°1: Implements and monitors the Consortium MEAL action plan in line with the agreed Consortium MEAL strategy

·        Thematic n°2: Oversees and coordinates the M&E activities at Consortium level

·        Thematic n°3: Oversees and coordinates the accountability activities at Consortium level

·        Thematic n°4: Oversees and coordinates the learning activities at Consortium level

·   Thematic n°5: Structures HR MEAL, MEAL capacity building and provides technical support at Consortium level 

Specific objectives and linked activities

1.            Implements and monitors the Consortium MEAL action plan in line with the agreed Consortium MEAL strategy 

4  Leads the MEAL Consortium Working Group, facilitating regular meetings, preparing agenda, compiling notes from the meetings and ensuring coordination with other relevant Consortium Working Groups

4  Support the design of MEAL Consortium strategy – short strategy narrative framework, MEAL Consortium strategic workshop, MEAL action plan at Consortium level, follows up and harmonize MEAL plans from partners and oversees the MEAL system self-assessment and Data Quality Assessment (DQA) at Consortium level

4  Participates actively in programming work at Consortium level and ensures with Consortium senior management that the Consortium MEAL strategy feeds the key Consortium strategy documents and that MEAL-Program Data are used to inform decision making process with daily adjustments in project implementation, proposal writing and Consortium strategy orientations

4  Supports the preparation and review of internal and external reports and proposals for donors with the Consortium Management Unit team and the MEAL focal points from each partner

4  Supports consortium partners in creating or adapting tools/SOPs for all MEAL activities (baselines/endlines, PDMs, indicators monitoring, impact monitoring and data management, accountability and learning…)

4  Represents the Consortium in all donor MEAL related field visits, third party monitoring and all strategic coordination meetings at Consortium level 

2.            OVERSEES AND COORDINATES THE M&E ACTIVITIES AT CONSORTIUM LEVEL 

4  Ensures M&E activities at Consortium level are conducted in a timely manner in line with donors requirements, partners internal guidelines and aligned with the project workplan, MEAL plan and the MEAL Consortium action plan

4  Supervises the design of Indicators Tracking Tool (ITT) template for the Consortium (with donors and partners internal indicators), coordinates data aggregation from the different partners in the tool and ensures ITT is filled properly on a monthly basis by MEAL Consortium focal points from partners, analysed with comments on overachievement or underachievement and give rise to a data visualization product to inform the decision-making process

4  Ensure harmonization of all tools and SOPs (ToR with sampling, action plan, data collection, analysis and visualization tools, data cleaning methodology, training materials…) used for M&E activities at Consortium level 

4  Reviews all M&E internal and external reports, ensures coordination, synergies and consistency between partners (methodology and tools used…), builds data visualization products when needed (compiling, aggregation…) and monitors that recommendations are formalized and followed up by each partner to inform the decision-making process

4  Recruits external evaluators when needed and makes the follow up meetings with him/her along with the Consortium MEAL focal points from partners

4  Conducts M&E field visit monitoring in areas of intervention of the Consortium and encourages Consortium MEAL focal points from partners to perform such visits as well 

3.            OVERSEES AND COORDINATES THE ACCOUNTABILITY ACTIVITIES AT CONSORTIUM LEVEL

4  Ensures accountability activities at Consortium level are conducted in a timely manner in line with donors requirements, partners internal guidelines and aligned with the project workplan, MEAL plan and the MEAL Consortium action plan

4  Ensures harmonization for all tools and SOPs (forms, data base, IEC materials, categorizations, selection of channels, data flow mapping, role and responsibilities…) used for accountability activities (particularly the Feedbacks, Complaints and Response Mechanisms (FCRM)) at Consortium level 

4  Reviews all accountability internal and external reports, ensures coordination, synergies and consistency between partners (methodology and tools used…), builds data visualization products (compiling, aggregation…) and monitors that recommendations are formalized and followed up by each partner to inform the decision making process

4  Ensures that all quality criteria are met for the inter-partners Consortium Feedbacks, Complaints and Response Mechanisms (FCRM) or between the different FCRMs from partners – community consultations, accessibility, tailored to context, FCRM known and transparent, security and confidentiality, timely responsiveness, independency from Project team, mechanism used and reviewed, use of FCRM data for improvements…

4  Supports the design, planning and implementation of community participation activities to ensure the inclusion of stakeholders in the Consortium project

4  Conducts accountability field visit monitoring in areas of intervention of the Consortium and encourages the Consortium MEAL focal points from partners to do so as well 

4.            OVERSEES AND COORDINATES THE LEARNING ACTIVITIES AT CONSORTIUM LEVEL

4  Ensures learning activities at Consortium level are included in the project workplan, MEAL plan and the MEAL Consortium Action plan and conducted in a timely manner in line with donors requirements and partner internal guidelines

4  Ensures harmonization for all tools and SOPs (forms, data base for recommendations, methodology for lessons learnt sessions…) used for learning activities at Consortium level  (internal and external kick off meetings, project closure/review meetings and lessons learnt workshops etc..)

4  Ensures MEAL-Program Data are integrated to a recommendations tracking process and used to inform decision making process with daily adjustments in projects implementation, proposal writing and consortium strategy orientations

4  Leads the strategy for centralizing, archiving and disseminating procedures, guides and tools and sources of verification (SoVs) both at consortium level and capitalized with HQ. 

5.       STRUCTURES HR MEAL, MEAL CAPACITY BUILDING AND PROVIDES TECHNICAL SUPPORT AT CONSORTIUM LEVEL

4  Structures role and responsibilities and communication schemes between partners MEAL focal points at Consortium level

4  Makes sure induction briefing is provided to new Consortium MEAL focal points from partners

4  Recruits the PUI MEAL-Program Data Management Consortium staff in case there is any and leads the evaluation of the performance of collaborators under his/her supervision

4  Supports capacity building for consortium partners on MEAL and data management topics such as data collection, cleaning, visualization and analysis (method, format, software etc.), measurement of indicators, Feedbacks, complaints and response mechanism (FCRM), learning activities, do no harm analysis etc.

4  Provides strong technical support to the Consortium partners MEAL focal points with regular follow-up meetings, problem solving, tools dissemination, methodology orientations, trainings, technical supervision. 

Education

Required: Bachelor’s or Master degree in a field related to Project Management, Statistics, Economics, humanitarian assistance and/or social sciences 

Desirable: MEAL specific training

4  Data management specific training

Professional Experience:

Required: At least 3 years previous NGO experience

4  At least 2 year managing MEAL teams

Desirable: Experience in emergency response

4  Experience in setting up a MEAL department

4  Experience in health, nutrition and WaSH programs monitoring

4  Experience in Consortium project.

Knowledge and Skills:

Required: Capacity for analysing and synthetizing comprehensive information & technical data

4   Excellent knowledge of Excel, data bases, Power BI, Canva, kobo and other data software.

4   Good knowledge in statistics and sampling methods.

4   Demonstrated ability to transfer knowledge to diverse audiences through training and mentoring

4   Good written communication skills

4   Knowledge of project management cycle

Desirable: Prior knowledge of provinces and regions where the consortium project is implemented.

4   Experience in donor requirements and expectations, particularly ECHO.

Languages: English, Dari and Pashto

Software: Pack Office

4  Excellent capacities in excel

4  MDC & related soft./language (ODK, Kobo, PowerBI,Canva …)

Dear candidates,     

To apply for this vacancy, please use the following link provided below:

https://forms.cloud.microsoft/e/tiwszCDMKU

If the link does not work by clicking on it, please copy and paste the link in the browser address bar.

While applying, if you face any technical issues, please send only a message to the WhatsApp number below: 0093708265988  

Make sure to press submit at the end of the application.  

Please note:  

·       You are allowed to apply only before the closing date  

·       Only the candidates who meet the mandatory qualifications/requirements will be considered for the long list.  

·       A maximum of 15 best candidates from the ones who meet the mandatory qualifications/requirements (longlist) will be invited for a technical test (shortlist)  

·       If you are not invited for a technical test within a month period, please consider that your application was not considered for this vacancy.

·       Validated copies of academic certificates/diplomas will be requested only if called for an interview    

Kind regards,     

The PU-AMI HR Team