Background on MAGNA:                

MAGNA is a medical humanitarian organization that has been actively working worldwide and providing humanitarian aid for more than 20 years. Currently, MAGNA implements humanitarian and health interventions in around 15 countries, with some of its largest operations in the Democratic Republic of Congo, Syria, South Sudan, Iraq, Afghanistan, and Ukraine. MAGNA delivers humanitarian assistance through direct engagement with health facilities, local health authorities, and frontline healthcare workers to ensure timely and lifesaving medical care for vulnerable populations affected by emergencies and crises.

MAGNA assists children, women, and vulnerable families affected by natural disasters, armed conflicts, displacement, disease outbreaks, and humanitarian emergencies. In the field, MAGNA deploys qualified doctors, nurses, nutrition staff, psychosocial counsellors, and technical specialists to support integrated humanitarian response and strengthen access to essential health and nutrition services.

MAGNA’s interventions primarily focus on Health, Nutrition, and Mental Health and Psychosocial Support (MHPSS), aiming to save lives, reduce suffering, and improve access to quality healthcare services for crisis-affected communities. Armed conflicts, political instability, displacement, poverty, and weak health systems continue to place millions of people at risk, resulting in increased morbidity, malnutrition, disease outbreaks, and psychological distress. MAGNA prioritizes emergency medical response, outbreak preparedness and response, nutrition services, maternal and child healthcare, MHPSS, and support for underserved and hard-to-reach populations.

MAGNA is currently looking for qualified staff to fill the (Store Keeper& inventory Clerk) in (Kunduz Province).                          

II. Background of program:

In Afghanistan, MAGNA has established a strong operational presence, particularly in the northeastern and southeastern regions. Since January 2026, MAGNA has been implementing the BPHS/HER AF2 project in Kunduz province, supporting 75 health facilities and more than 500 health posts serving over 1.5 million people. The project focuses on integrated primary healthcare services including maternal and newborn health, child health and immunization, nutrition, communicable disease management, MHPSS, referral services, and emergency preparedness and response activities.

MAGNA also has previous emergency response experience in southeastern and eastern Afghanistan. In 2025, MAGNA implemented emergency health and nutrition interventions in Khost province targeting returnees, displaced populations, and vulnerable host communities through integrated mobile and facility-based services. In addition, MAGNA supported emergency response activities following the Kunar earthquake in eastern Afghanistan, providing emergency medical assistance, nutrition support, essential medicines, and psychosocial support services to affected communities in hard-to-reach areas.

MAGNA has a zero-tolerance policy regarding Sexual Exploitation and Abuse (SEA) by its personnel against the people it serves. Protection from Sexual Exploitation and Abuse (PSEA) is the responsibility of all staff members, and all selected candidates are required to fully comply with MAGNA’s PSEA Policy at all times. MAGNA conducts rigorous reference and background checks related to safeguarding, misconduct, and SEA during recruitment processes, and additional verification may be requested throughout the selection process to ensure the highest standards of accountability, integrity, and protection.

Accountabilities

-                Warehouse Management:

-                Supervising materials and goods orders and dispatch in order to ensure its rational use.

-                Receiving orders and deliveries, identifying and reporting potential discrepancies against cargo manifest or others. Stores materials in accordance with the system in force in order to ensure continuous availability.

-                Updating and/or creating stock cards for all stock items immediately after reception of goods. Checking the received cold boxes and controlling the cold chain-monitoring card

-                Storing materials in accordance with the system in force in order to ensure continuous availability ensuring that all items are well organized and correctly stored, well protected, fully identified and easily accessible (cleanliness, security, access, etc.).

-                Monitoring the store temperature and ensuring Cold Chain items are stored in an adequate temperature. Keeping a special control of “sensitive” goods: numbers of lots, expiry dates, packaging and special storage conditions

-                Preparing orders on time before sending goods, and packs (according to transport means) weighs and labels freight with corresponding shipping number, destination, number of shipping units, way bill number, weight and mode of transport in accordance with the line manager’s instruction

-                In conjunction with the line manager, performing physical stock counts in accordance with the frequency previously defined. Following up stock levels with regards to alarms thresholds, stock out and expiry dates.

-                Controlling warehouse limited access to authorized personnel and ensuring doors and other exits are secured. Immediately informing the line manager of any problems arising in the course of the work, particularly with regard to damage, loss, attempted break-ins or theft in the warehouse

-                Assisting the line manager with preparation of the stock reports

III. Responsibilities

•          Inventory/Asset Management

-                Maintain accurate and updated inventory and record all receipts, issues, transfers, returns, and adjustments.

-                Check received items against purchase orders and delivery documents and monitor stock levels and report shortages, damages, and expired items.

-                Conduct regular physical stock counts and reconcile them with records. And Identify and report inventory discrepancies.

-                Ensure items are properly labeled, coded, and organize and maintain stock cards, bin cards, inventory registers, and related records.

-                Prepare GRNs, SIVs, Stock Transfer Forms, and other required documents.

-                Properly file inventory documents for reference and audit purposes.

-                Assist with receiving, inspecting, storing, and issuing goods.

-                Ensure proper storage, cleanliness, safety, and security of inventory and report damaged or deteriorated items promptly.

-               Context Specific Accountabilities:

-                Ensure that FEFO, FIFO and LIFO system is implemented

-                Prepare and organize proper storing space, for medical and non-medical equipment and material according to the needs of organziation.

-                Follow organizational logistics, warehouse, and inventory procedures and support internal and external audits.

-                Prepare regular inventory and stock and report discrepancies, losses, damages, and other inventory issues.

-                Ensure timely tagging, updating, verification, and reconciliation of the Asset List for MAGNA offices and Health Facilities (HFs) in accordance with organizational policies and procedures.

-                Conduct regular physical verification of inventory and assets and report any missing, damaged, or unserviceable items.

-                Maintain accurate and up-to-date inventory, stock, and asset records and ensure proper documentation of all movements, transfers, and disposals.

-                Coordinate with relevant departments and HF staff to ensure proper accountability and tracking of organizational assets and materials.

Any other tasks and duties assigned by Line Manager

Candidates must have the following qualifications:   

Submission of application:

Interested candidates should submit their application letter, CV with reference details, copies of diploma, work certificate, professional licence (if aplicable) to:

Interested and qualified applicants can apply through the online platform.

personal-adm-mng@af.magna.org

No other type of submission will be accepted.

Please mention the vacancy number and position name in the subject line of the email. Otherwise, you will not be shortlisted.

Regarding MAGNA recruitment process, please note that!

·        MAGNA will conduct its recruitment based on need only.

·        MAGNA commits to a fair and transparent recruitment procedure.

·        Only HR department will contact you during the recruitment process.

·        MAGNA may keep data of your application for its pool of candidate and might propose to you another position than the one you applied for based on your qualification.

Only short-listed candidates whose application responds to the criteria will be contacted & local applicants from the same province are encouraged to apply and will be given priority.

With the reference: XXX. Please note that only shortlisted candidates will be contacted.