Afghanistan Social and Legal Organization (ASLO) – Organizational Profile

Registration and Legal Status

Afghanistan Social and Legal Organization (ASLO) is an Afghan non-governmental, non-political, non-profit, and non-partisan organization with full legal entity status in Afghanistan. The organization was informally established in 2012 and officially registered with the Ministry of Economy of the Islamic Republic of Afghanistan in 2013 under Registration Number (2852) through the NGOs Department of the Ministry of Economy in Kabul, Afghanistan.

Since its establishment, ASLO has remained committed to supporting vulnerable and underserved communities across Afghanistan through humanitarian assistance, sustainable development initiatives, education, healthcare, livelihoods support, legal aid, and community empowerment programs.

ASLO Vision

ASLO envisions a peaceful, developed, and prosperous Afghanistan where every individual has access to quality education, healthcare, justice, sustainable livelihoods, and equal opportunities, and where women, children, and vulnerable populations fully enjoy their rights, dignity, protection, and social inclusion.

 ASLO Mission

ASLO works to empower individuals, families, communities, women, youth, and institutions through humanitarian assistance, education, rights advocacy, research, capacity building, access to justice, peacebuilding, livelihood support, and sustainable development interventions aimed at improving resilience and promoting long-term social and economic development.

Core Areas of Intervention

ASLO currently implements humanitarian and development programs across multiple sectors in Afghanistan, including:

• Humanitarian Assistance and Emergency Response
• Education and Education in Emergencies (EiE)
• Health and Nutrition
• Legal Aid and Access to Justice
• Women Empowerment and Gender Equality
• Child Protection and Social Protection
• Water, Sanitation and Hygiene (WASH)
• Disaster Risk Reduction (DRR)
• Food Security and Livelihoods
• Agriculture and Livestock
• Rural Development and Community Resilience
• Refugee, IDP, and Returnee Support
• Research, Assessments, Surveys, Monitoring, and Evaluations
• Community Capacity Building and Peace Promotion
• Construction and Infrastructure Support

In addition, ASLO integrates key cross-cutting priorities throughout all interventions, including gender mainstreaming, protection, child safeguarding, disability inclusion, environmental protection and climate resilience, accountability to affected populations, research and evidence-based programming, and infrastructure development.

Position Purpose

The Transport Officer is responsible for the safe, efficient, economical, and compliant management of ASLO's vehicle fleet and transport services. The role ensures that vehicles, drivers, fuel, maintenance, movements, and transport records are properly planned, controlled, documented, and reported so that programs and support functions receive reliable transport without compromising safety, security, donor compliance, or value for money.

Key Responsibilities

Fleet Planning and Daily Transport Operations

·       Prepare and maintain daily, weekly, and monthly vehicle movement plans based on approved program and operational requests.

·       Allocate vehicles and drivers objectively and efficiently, giving priority to safety, program criticality, approved travel, and cost effectiveness.

·       Confirm that every movement is supported by an authorized vehicle request, movement approval, passenger list where required, and security clearance.

·       Maintain an up-to-date fleet availability board covering vehicle status, location, driver assignment, maintenance needs, and expected return dates.

·       Coordinate airport movements, official visits, field missions, emergency deployments, and inter-office transport arrangements.

·       Prevent unauthorized use of vehicles, transport of unauthorized passengers or goods, and use of ASLO assets for private purposes.

Driver Supervision and Road Safety

·       Supervise drivers, assign duties fairly, monitor attendance and performance, and ensure compliance with working-hour and rest requirements.

·       Verify that all drivers hold valid licenses and required documents and receive orientation on defensive driving, code of conduct, safeguarding, PSEA, first aid, and incident reporting.

·       Conduct regular driver briefings on route risks, weather, security restrictions, communications, check-in procedures, and emergency arrangements.

·       Ensure the consistent use of seat belts, speed limits, journey-management controls, and ASLO's no-alcohol, no-drug, and no-mobile-phone-while-driving rules.

·       Review driver performance and recommend coaching, recognition, corrective action, or further assessment through approved HR procedures.

Vehicle Maintenance and Roadworthiness

·       Establish and track preventive maintenance schedules using mileage, time intervals, manufacturer guidance, road conditions, and vehicle history.

·       Ensure daily and weekly vehicle checks are completed and that safety-critical defects are reported and corrected before a vehicle is released.

·       Coordinate maintenance and repair with prequalified workshops under approved procurement arrangements; verify work performed before certifying service completion.

·       Maintain complete maintenance files for each vehicle, including service history, repair approvals, invoices, parts replaced, warranty details, and cost trends.

·       Ensure vehicles carry required safety and emergency equipment, including first-aid kits, fire extinguishers, spare tires, tools, communications equipment, and seasonal supplies.

Fuel, Mileage, and Cost Control

·       Administer fuel issuance and fuel cards or coupons in line with approved procedures and segregation-of-duties requirements.

·       Reconcile fuel issued against vehicle logbooks, odometer readings, routes, fuel receipts, authorized movements, and established consumption benchmarks.

·       Investigate unusual fuel consumption, mileage discrepancies, duplicate claims, missing documents, or suspicious patterns and report exceptions promptly.

·       Prepare monthly analysis of kilometers travelled, fuel efficiency, maintenance cost, downtime, and total operating cost by vehicle.

·       Recommend practical measures to reduce idle time, fuel waste, unnecessary movements, emissions, and avoidable repair costs.

Vehicle Documentation, Registration, and Records

·       Maintain an accurate vehicle master register showing ownership, donor or project allocation, identification details, insurance, registration, and operational status.

·       Ensure registration, insurance, road permits, tax documentation, inspection certificates, and driver documents remain valid and are renewed on time.

·       Review logbooks for completeness, accuracy, authorizations, mileage continuity, fuel entries, and driver signatures before monthly closure.

·       File transport records in an orderly, secure, and audit-ready manner in both physical and approved electronic systems.

·       Support asset verification, donor inspections, internal control reviews, spot checks, and external audits relating to vehicles and transport services.

Incidents, Accidents, and Emergency Response

·       Ensure all accidents, breakdowns, injuries, traffic violations, loss, theft, or security incidents are immediately reported and handled under ASLO procedures.

·       Preserve evidence, obtain required police or third-party documentation, coordinate medical and recovery support, and submit complete incident reports within established timelines.

·       Coordinate insurance notifications and claims while ensuring that no admission, settlement, or repair is made without appropriate authorization.

·       Analyze incidents and near misses, identify root causes, and implement approved corrective and preventive measures.

Coordination, Procurement Support, and Reporting

·       Prepare technical specifications, scopes of work, and cost estimates for vehicle rental, maintenance, spare parts, fuel, and transport-related services without participating in incompatible approval roles.

·       Support technical evaluation of transport-related bids based on approved criteria and disclose any actual or perceived conflict of interest.

·       Monitor service-provider performance and report delays, quality failures, overcharging, or contract noncompliance to the responsible manager and Procurement Unit.

·       Submit accurate weekly updates and complete monthly fleet reports, including exceptions, risks, costs, incidents, and recommended actions.

·       Support transport budgeting, forecasting, and annual operating plans using reliable fleet data.

Authority and Internal Controls

·       May schedule approved vehicles and drivers within delegated authority but may not approve personal or unauthorized use.

·       May remove a vehicle or driver from service when there is a credible safety, licensing, security, or roadworthiness concern and must report the action immediately.

·       May verify services and recommend payment but may not approve procurement, certify unsupported work, or authorize payment outside the approved delegation matrix.

·       Must ensure that vehicle request, dispatch, fuel issuance, service verification, invoice approval, and payment responsibilities remain appropriately segregated.

Minimum Qualifications and Experience

Education and Professional Credentials

·       Bachelor's degree in logistics, transport management, business administration, supply chain management, mechanical engineering, or another relevant discipline from a recognized institution.

·       A professional certificate in fleet management, defensive driving, road safety, first aid, vehicle maintenance, or logistics is a strong advantage.

·       A valid Afghan driving license and demonstrated practical understanding of vehicle operations are strongly preferred.

Professional Experience

·       Minimum of five years of progressively responsible experience in transport, fleet, logistics, or vehicle operations, preferably with an NGO, UN agency, donor-funded project, or similarly regulated organization.

·       Demonstrated experience supervising drivers, controlling fuel, scheduling preventive maintenance, managing vehicle documentation, and preparing fleet reports.

·       Experience managing a multi-vehicle or multi-location fleet and supporting audits or donor compliance reviews is preferred.

·       A proven record of safe, ethical, cost-conscious, and well-documented fleet management.

Technical and Core Competencies

·       Strong knowledge of fleet management, journey planning, vehicle safety, preventive maintenance, fuel controls, logbooks, incident management, and transport reporting.

·       Ability to analyze fuel consumption, mileage, maintenance costs, downtime, and vehicle performance trends.

·       Competence in Microsoft Excel, Word, email, and electronic fleet or asset management systems.

·       Strong supervision, planning, negotiation, problem-solving, record-management, and communication skills.

·       Fluency in Dari and/or Pashto and working proficiency in written and spoken English.

·       Ability to work under pressure, respond to emergencies, and travel to field locations while maintaining sound judgment and professional conduct.

Key Performance Indicators

Performance will be assessed against agreed annual objectives and the following indicative indicators:

·       Percentage of approved transport requests fulfilled safely and on time.

·       Fleet availability and preventive maintenance completed by the scheduled due date.

·       Completeness and accuracy of vehicle logbooks, fuel records, movement approvals, and monthly reconciliations.

·       Fuel-consumption variance against approved benchmarks and timely resolution of unexplained exceptions.

·       Vehicle downtime, maintenance cost trends, and closure of recurring mechanical issues.

·       Number and severity of preventable incidents, traffic violations, unauthorized movements, and safety noncompliance cases.

·       Timeliness and quality of monthly fleet reports, registration renewals, insurance claims, and audit responses.

How to Apply

Interested and qualified applicants should submit the following documents:

1. An updated curriculum vitae (CV) showing relevant responsibilities and achievements.
2. A one-page cover letter explaining suitability for the  Officer position.
3. Contact details for at least three professional references, including the most recent supervisor where possible.
4. Send the application to recruitment@aslo.org.af
5. Use the subject line: “ASLO-Kabul-Tra-2026-097 -Transport Officer – Kabul | Applicant Full Name”.
6. Submit the complete application no later than 31-Aug-2026.

Equal Opportunity Statement

ASLO is an equal-opportunity employer. Recruitment decisions are based on organizational need, job requirements, merit and demonstrated competence. Qualified women, persons with disabilities, members of underrepresented communities and applicants from diverse backgrounds are strongly encouraged to apply. Reasonable accommodation may be considered during the recruitment process upon request.