ABOUT THE JOB
Under the supervision of the Support Services team leader the Support Services Assistant provides administrative and operational support to the Support Services Department by assisting with finance, procurement, logistics, human resources, administration activities. The role ensures that organizational policies and standard operating procedures are followed, contributing to the efficient, compliant, and timely delivery of support services that enable effective program implementation
Responsibilities:
Responsibilities:
Procurement:
· Distribute and Collect quotations following DRC procurement processes
· Update relevant databases under the supervision of the line manager
· Vendor Management: Communicating with suppliers, resolving order issues, and managing vendor relationships
· Process the payment for suppliers
Logistic:
· Responsible for field office warehouse, record keeping and ensuring that stock is stored correctly and rotated effectively
· Responsible for monthly warehouse stock report.
· Responsible for updating record of assets and GPE for Field office premises.
· Keep update record of all room inventory for Field Office premises.
· Keep track of issuing and receiving assets for Field office.
· Refueling of vehicles and generators
Admin/ HR:
· make sure office environment and guest houses look neat and professional.
· Responsible for the completion of all Field premises repair and maintenance services.
· Keep track and control all office supplies and stationaries stock.
· Ensuring good record of staff attendance sheets, and track staff attendance.
· Collect HR documents and forms from newly hired employees and file the documents as required.
· Taking record of incoming and outgoing correspondences and registering them
Finance:
· Ensures finance supporting documents are complete (coding, authorization level types of documents)
· Ensure the monthly original documents are scanned in a proper way
· Ensure to send the original financial documents to Area office on time
· Organize the payments on timely manner
· Ensure the filing system is clear, clean, and up to date
