Monitoring and Data Management
• Establish and maintain project monitoring and reporting systems in accordance with UNESCO requirements.
• Develop and maintain updated databases for learners, facilitators, Village Skills Committees (VSCs), classes, and project activities.
• Monitor project progress against approved targets, indicators, and implementation plans.
• Ensure accurate and timely collection, verification, compilation, and analysis of project data.
• Track project achievements and identify gaps in implementation and performance.
• Support the Project Officer in monitoring overall project progress and results.
Learner Registration and Database Management
• Lead learner registration processes using UNESCO-approved registration systems and tools.
• Ensure all enrolled learners are registered and verified prior to commencement of classes.
• Verify compliance with project targeting requirements, including participation of women, returnees, and other vulnerable groups.
• Maintain updated records of learners, facilitators, classes, VSC members, and project beneficiaries.
• Ensure secure storage and confidentiality of beneficiary information.
Kobo and Digital Data Collection Systems
• Manage Kobo Toolbox and other digital data collection platforms used by the project.
• Configure, test, deploy, and update digital forms as required.
• Train project staff on the use of digital data collection tools and reporting systems.
• Monitor data submissions and follow up on incomplete or missing records.
• Generate routine summaries and reports from Kobo and other project databases.
Monitoring of Project Activities
• Conduct regular field monitoring visits to project communities and learning sites.
• Verify the establishment and functionality of SDL classes.
• Monitor literacy, vocational skills, parenting education, and psychosocial support activities.
• Verify learner attendance, facilitator attendance, and implementation of approved class schedules.
• Monitor the quality of project implementation and identify areas requiring corrective action.
• Follow up on recommendations arising from monitoring visits.
Monitoring of Learning Assessments
• Support implementation of learner assessments, including diagnostic, formative, midline, and endline assessments.
• Compile and analyze assessment results.
• Monitor learner attendance, retention, completion, and graduation rates.
• Support facilitators and project staff in maintaining assessment records.
• Produce summaries of learner performance and progress.
Data Quality Assurance
• Verify the accuracy and completeness of project records and reports.
• Conduct routine data quality checks and spot verifications.
• Review attendance sheets, registration forms, assessment records, distribution lists, and monitoring reports.
• Ensure consistency between source documents and reported achievements.
• Support project staff in addressing data quality issues.
• Maintain organized records and documentation for monitoring and verification purposes.
Monitoring of Project Distributions
• Monitor the distribution of classroom kits, teaching and learning materials, vocational toolkits, parenting education materials, hygiene kits, and other project supplies.
• Verify beneficiary receipt and utilization of distributed items.
• Conduct spot checks to validate distribution records.
• Maintain records of project distributions and related documentation.
Monitoring of Parenting Education and Psychosocial Support Activities
• Monitor implementation of Parenting Education sessions and participant attendance.
• Verify distribution of Parenting Education materials.
• Monitor psychosocial support activities conducted by Lay Counsellors.
• Track referrals and follow-up actions related to psychosocial support services.
• Ensure relevant project indicators related to Parenting Education and PSS are accurately captured and reported.
Reporting
• Prepare weekly, monthly, quarterly, and final monitoring reports.
• Compile monitoring information received from PCMs, DCMs, Facilitators, Master Trainers, and Lay Counsellors.
• Produce statistical summaries and progress updates for project management.
• Support preparation of reports required by UNESCO.
• Ensure timely submission of all monitoring reports and supporting documentation.
Documentation and Knowledge Management
• Collect and document project success stories, lessons learned, photographs, and case studies.
• Support the preparation of project factsheets, presentations, and summaries.
• Maintain organized electronic and hard-copy monitoring records.
• Ensure that project documentation is readily available for review, monitoring, and audit purposes.
Support to Monitoring Missions and Audits
• Facilitate UNESCO monitoring visits and verification exercises.
• Support external assessments, evaluations, and audits.
• Prepare and organize project records and supporting documents for review.
• Respond to requests for monitoring information and evidence.
• Follow up on recommendations arising from monitoring visits and audits.
Accountability and Compliance
• Support implementation of beneficiary feedback and complaints mechanisms.
• Maintain records of complaints, feedback, and actions taken.
• Ensure monitoring activities comply with safeguarding, PSEA, and data protection requirements.
• Promote ethical and confidential management of beneficiary information.
• Immediately report any safeguarding concerns identified during monitoring activities to the Project Officer.
