1. Compliance, Accountability, Monitoring, and Risk Management
● Monitor implementation of organizational policies, procedures, management decisions, accountability measures, and approved operational frameworks across institutional and operational functions.
● Review alignment between operational activities, donor requirements, organizational policies, procurement procedures, financial controls, and internal accountability systems.
● Support internal compliance reviews, operational verification exercises, implementation follow-up processes, and corrective action mechanisms.
● Identify compliance gaps, procedural weaknesses, operational risks, and accountability concerns, and recommend corrective measures and institutional improvements.
● Follow up on audit findings, compliance reviews, management recommendations, and corrective action plans to strengthen organizational accountability and compliance systems.
● Support identification and monitoring of operational, compliance, legal, reputational, and institutional risks affecting organizational performance and continuity.
● Coordinate organizational assessments, compliance verification exercises, donor evaluations, due diligence reviews, and external monitoring processes where required.
● Maintain institutional documentation and evidence related to organizational systems, compliance measures, operational procedures, and accountability frameworks.
2. Administration and Human Resource Management
● Manage administrative systems, office operations, and organizational support services across FGA functions.
● Support recruitment, onboarding, staff documentation, contract administration, and personnel management processes.
● Maintain staff records, attendance systems, administrative documentation, filing systems, and organizational asset records.
● Support the implementation of human resource policies, workplace procedures, staff regulations, and code of conduct requirements.
● Coordinate staff leave management, contract renewals, administrative clearances, and staff support services.
● Support performance management, staff evaluation, organizational discipline, and professional workplace standards in coordination with management.
● Coordinate administrative follow-up related to staff grievances, disciplinary processes, and workplace concerns where required.
3. Logistics, Operational Support, and Government Liaison
● Coordinate logistical and operational support services required for organizational and program activities.
● Support management of vehicles, office equipment, supplies, maintenance services, and operational assets.
● Coordinate procurement-related administrative support processes in collaboration with relevant sections and operational units.
● Coordinate administrative liaison and communication with relevant government authorities, regulatory bodies, and local administrative institutions.
● Support organizational registration renewals, official correspondence, administrative compliance requirements, permissions, travel authorizations, and operational clearances where required.
● Support administrative coordination related to staff safety, operational access, office security procedures, and field movement arrangements.
● Facilitate administrative coordination related to meetings, workshops, trainings, travel, and organizational events.
4. Reporting, Coordination, and Institutional Support
● Prepare compliance updates, monitoring summaries, oversight reports, administrative reports, and institutional review reports for management and organizational leadership.
● Provide recommendations to strengthen organizational accountability, compliance systems, operational efficiency, and institutional performance.
● Support evidence-based decision-making through compliance analysis, monitoring findings, and implementation follow-up.
● Coordinate with finance, program, oversight, and operational sections on compliance, administrative, and organizational support matters.
● Support organizational communication, operational coordination, and institutional continuity across departments and field offices.
Contribute to strengthening donor confidence, organizational credibility, and institutional sustainability through effective accountability and support systems
Qualifications:
● Strong understanding of compliance systems, organizational procedures, and operational accountability.
● Experience managing logistics, administration, and institutional systems.
● Strong communication, organizational, and coordination skills.
● Experience working in complex or humanitarian operational environments.
● Familiarity with donor compliance requirements and NGO operational systems.
