Job-Specific Information
Reporting to the Project Management Support Specialist, the incumbent will be responsible for the following:
- Technical Support Services
- Office Administration and Coordination
- Knowledge Building and Knowledge Sharing
1. Technical Support Services:
● Gathers, researches, verifies, and updates security information and data required for:
○ Proper analysis of the security situation, including preparedness and risks.
○ The development of the Security Plan and the Self-Assessment Programme for the mandatory mitigation measures.
● Maintains staff lists and information related to project personnel, residences, project sites, focal points, and the warden system for implementation of the Office /Operations’ Security Plan;
● Disseminates, relays, exchanges, and communicates information regarding the security situation in the country or areas of responsibility;
● Monitoring of compliance with the required security mitigation measures established at the duty station;
● Documents and reports security incidents affecting Project Staff, Facilitating Partners (FPs), and Contractors;
● Attend relevant Security meetings at the regional level, record matters arising, and provide routine information to the project team;
● Monitors and supports project teams for compliance with security clearance procedures for all field movement;
● Conducts basic elements of security briefings to newly arrived staff, as required;
● Provides guidance and advice to personnel on routine security procedures, communication channels, and focal points;
● Assess, manage, and monitor potential social risks and impacts arising from threats to human security through personal, communal, or interstate conflict, crime, and violence;
● Ensure project Security Risk Management SRM measures for projects in the area of responsibility are cascaded down to and implemented by all persons working on the project;
● Ensure that Facilitating Partners and contractors have a valid security management plan and have identified measures for all their personnel to follow on sites.
● Ensure all project Facilitating Partners, contractors, and their subcontractors directly adhere to and implement the project SRM measures;
● Where needed, provide security briefing and instruction to Facilitating Partners and contractors on project sites on the implementation of SRM measures.
● Provide briefings and training to Facilitating Partners and contractor security focal points to enable them to fulfill their responsibilities, including implementing and monitoring SRM measures;
● Ensure enhanced levels of internal security communications are supported, where preferred, by Situation Reports (SITREPs) and scheduled meetings with FPs and contractors on SRM issues.
2. Office Administration and Coordination:
● Provides general administrative services for the project team, managing the information flow, following up on the timeliness of responses for initiatives, correspondence, and queries, with internal and external stakeholders, including AFCO support services and ICT focal points, Security Focal Points of FPs and contractors
● Organizes meetings and briefings, arranges appointments, receives visitors, places and screens telecommunications, answers queries with discretion, and takes minutes and/or notes at meetings as directed by supervisors.
● Facilitates emergency communications by operating specialized data-communication equipment, including satellite telephone, VHF, HF, etc.
● Maintenance and proper documentation of project assets, ICT equipment, and office supplies inventory
● Maintains routine and confidential correspondence files/documents, ensuring the security of data and other sensitive information.
3. Knowledge Building and Knowledge Sharing:
● Organizes, facilitates, and/or delivers training and learning initiatives for FPs and contractor personnel;
● Maintain detailed and accurate records of meetings, including agendas, meeting minutes, and follow-up/ action points. Details of meetings held or canceled should also be maintained.
● Contribute to knowledge management activities to ensure that project experiences and learning are documented.
Please note that the nature of this role requires flexibility in adapting to the team’s needs since the objective of aligning Contract details, local situations and habits, local law, and other factors might generate unexpected needs.
3. Qualifications and Experience
a. Education
● First University Degree in Business Administration, Public Administration, Political Science or equivalent disciplines is desirable;
● Relevant certification in security-related studies is a distinct advantage.
b. Work Experience
● A minimum of six years of relevant experience in security or operations services is required in national or international, public or corporate organizations, including in the following areas: Incident reporting, security administration support, security communication, telecommunication, and warden system.
● Experience in project management support, administration, procurement, and coordination with multi-stakeholders or related fields is desired.
● Prior experience with the UN system or international NGOs is desirable.
● Proficiency in computers and office software packages
● Knowledge of Telecommunication (including HF and VHF).
c. Languages
● Proficiency in English, Pashto, and Dari is required.
