Job Summary:
The Admin/Finance officer helps oversee the day-to-day running of the PMU. The
The admin and finance officer will support the MPU Manager to develop financial and administrative.
processes that enable PMU to continue to grow.
He/ She ensures the organization’s finances are administered efficiently and correctly and provides some general administrative support.
Duties and Responsibilities:
Finance:
- Process payments of bills and raise invoices as necessary.
- Data entry of all income and expenditure into accounts package/project spreadsheets.
- Oversight of petty cash, balancing every month.
- Carry out monthly bank reconciliations, balancing with accounts package and receipts.
- Monitor finance email address and respond to queries.
- Liaise with our accountant to ensure the payment of monthly salaries/sessional staff payments.
- Oversight and payment of all staff expenses.
- Preparation of monthly reports and financial data for PMU Manager.
- Assist with the preparation of annual accounts, in conjunction with the CAF treasurer and trustees, working with them and the external auditor to ensure these are ready for submission to the UNFPA within the required timescale.
- Set up new financial procedures as required, alongside the PMU Manager, and monitor and update current systems.
Admin:
- Provide general admin support e.g.: answering the phone, checking, and responding to emails, letter writing, filing, and managing diaries.
- Ensure the current database is up to date, inputting and extracting data as required.
- Contribute to the development of a new project database to improve record-keeping and monitoring, alongside the PMU Manager Gather information to assist with applications and monitoring reports as required.
- Provide occasional support for the PMU Manager with the preparation of resources for projects.
The above list is not exhaustive and other duties may occasionally be required, including
attending training, preparation for capacity-building training of PMU staff, FHHs Community Midwives and GBV corners Counselors, and other events that may fall outside of normal working hours.
