Key Responsibilities
RECRUITMENT & SELECTION
Collaborate with the Delegation HR Manager and hiring managers to identify staffing needs and develop recruitment plans.
Draft, review, and update job descriptions in coordination with relevant departments.
Prepare and publish job advertisements, ensuring compliance with organizational standards.
Manage the application process, including collecting, screening, and longlisting candidates based on eligibility criteria.
Coordinate shortlisting with hiring managers and technical advisors, ensuring fairness and transparency.
Organize and administer written tests, including scheduling, invigilation, and secure handling of test materials.
Ensure anonymity of test papers before scoring and maintain impartiality throughout the process.
Schedule and facilitate interviews, ensuring panels are properly constituted and evaluation forms are prepared.
Guide interview panels on scoring and competency-based assessment techniques.
Conduct thorough reference checks and background verifications for selected candidates.
Prepare job offers and employment contracts, ensuring alignment with salary scales and organizational policies.
Provide timely updates to candidates and ensure a positive candidate experience throughout the process.
Monitor recruitment timelines and proactively address delays to meet staffing needs.
Generate recruitment reports and metrics (time-to-hire, source of hire, diversity indicators) for HR Manager and senior management.
Contribute to continuous improvement of recruitment processes, tools, and templates.
AUDIT & INTERNAL CONTROL
Ensure recruitment processes adhere to internal control standards and organizational compliance frameworks.
Prepare recruitment documentation for internal and external audits, ensuring accuracy and completeness.
Collaborate with HR Manager to implement corrective actions from audit findings.
Maintain transparent and auditable records for all recruitment steps.
COMPLIANCE & DOCUMENTATION
Ensure all recruitment activities comply with Afghan labor laws, donor requirements, and organizational policies.
Maintain confidentiality and integrity throughout the recruitment process.
Keep recruitment records updated and ready for audits.
Use HR tracking systems and ensure all recruitments are on track.
ONBOARDING
Organize induction sessions for new hires in coordination with line managers.
Ensure smooth integration of new staff into the organization.
Others:
Perform any other tasks as may be requested by the line manager.
Skills
Strong knowledge of recruitment best practices and local labor laws.
Excellent communication and interpersonal skills.
Ability to manage multiple tasks and meet deadlines.
Proficiency in MS Office and HR systems (ATS/HRIS).
High level of integrity and ability to handle confidential information.
Excellent in English and Dari/Pashto is required.
Interpersonal skills
Ability to prioritize: The Senior Recruitment Officer will be handling a high volume of recruitments simultaneously; therefore, the ability to prioritize effectively based on operational and project needs is essential.
Solid planning skills; Proven experience in developing timely and effective recruitment plans and successfully following through on their implementation.
Excellent communication skills: Ability to collaborate effectively with hiring managers across both support and program departments, and to ensure timely follow-up through meetings, recruitment trackers, and other coordination tools for open positions.
Proactivity and initiation: Demonstrated ability and experience in improving recruitment policies, processes, tools, and documentation to ensure high-quality, transparent, and fair recruitment practices in Afghanistan.
Specific knowledge
Over 6 years experience in managing multiple recruitments simultaneously for program and support departments in the humanitarian INGO sector
Experience in hiring managerial and leadership positions
Experience in implementing comprehensive onboarding processes
Requirements
