GENERAL RESPONSIBILITIES
MAIN OBJECTIVE: PU-AMI is looking for a dependable Pharmacy Technician who will process prescriptions and dispense medicines to the patients as well as provide orientation on medicines for the patient and attendance. S/He should be able to manage pharmacy stock and know about inventory management. S/He will also undertake other tasks under a line manager's direction to provide excellent patient service and ensure the pharmacy runs smoothly and provide excellent and reliable Monthly Consumption Report. As a pharmacy technician in the health facility, S/he must be detail-oriented and reliable since the job has high responsibility. You must possess excellent communication skills as well as aptitude in writing and reporting.
TASKS AND RESPONSIBILITIES:
1) Stock and Inventory Management.
2) Clinical Dispensing.
3) Pharmacy Reporting.
4) Accountability Activities.
Main Duties, Assignments and Activities
1) STOCK AND INVENTORY MANAGEMENT
• Ensure the stock is clean, well-ordered, and managed according to PU-AMI pharmacy management standards.
• Monitor and record pharmacy stock temperature regularly.
• Update stock cards daily for any movement.
• Receive medicines and consumables, nutrition commodities as per packing list and store accordingly in HF stock.
• Label medicines alphabetically or by pharmacological groups.
• Implement FIFO (First In, First Out) and FEFO (First Expired, First Out) principles.
• Prepare requests for medicines, medical consumables, and equipment.
• Inform the pharmacy department at least 3 months before expiry of any medical supplies.
• Ensure all medicines are in-date; report and record any expired stocks.
• Conduct monthly physical inventories, and ad-hoc ones as needed.
• Implement PU-AMI’s physical inventory SOP at HF level.
• Maintain a consistent system linking stock cards, prescriptions, and register books with physical stock and regular checkups.
• Record all dispensed medicines daily using tally sheets.
• Prepare and submit a Monthly Pharmacy Consumption Report to the pharmacy department.
2) CLINICAL DISPENSING
• Dispense medicines to patients based on prescriptions from the HF Medical Doctor.
• Double-check each prescription and medicine before handing them to patients.
• Analyze prescriptions to ensure:
They are complete and standard.
They follow the Afghanistan Essential Medicines List (EML).
They use International Nonproprietary Names (INN) and are legible.
They comply with Afghanistan National Standard Treatment Guidelines (NSTG).
• Ensure patients understand how to use their medicines, based on MDs and MWs instructions.
• Promote rational use of medicines, monitoring the percentage % of antibiotics prescribed, polypharmacy rates and adherence to NSTG.
• Maintain pharmacy stock records: tally sheets, stock cards, and monthly reports.
• Ensure proper pharmaceutical storage conditions in the HF pharmacy.
• Prepare medicines (counting, labeling, and compounding if needed).
• Educate patients and staff about medicine use, benefits, and risks.
• Respond to patient questions and offer advice on medications.
• Identify and report Adverse Drug Reactions (ADRs) to the pharmacy officer and HF supervisor.
• Properly store and document narcotic drugs with complete records.
3) PHARMACY REPORTING
• Maintain and update daily tally sheets for both pharmacy and EPI services.
• Maintain EPI registers and submit weekly and monthly reports to the HF Medical Doctor/Team Leader.
• Ensure proper storage and accurate documentation of narcotic drugs.
• Actively participate in HMIS (Health Management Information System) committee meetings for reporting purposes.
• Immediately report any stock-outs of essential medicines, medical supplies and consumables, nutritional commodities, or Nutrition commodities.
• Report any breakage in the supply to your supervisor.
• Cross-check monthly reports with tally sheets and stock cards before submission to ensure accuracy and completeness.
• Support the verification of pharmacy data during supervision visits.
• Regularly follow up with the HF Team Leader, pharmacy department, and Nutrition focal points to ensure timely feedback on reports or corrections, and to maintain regular supply and delivery of pharmaceuticals, medical supplies, and nutritional commodities.
4) ACCOUNTABILITY ACTIVITIES
• Raise public awareness about available feedback and complaint mechanisms and channels.
• Inform the line supervisor promptly in case of absence or damage of IEC materials, speaker systems, or other materials at health centers.
• Ensure adherence to PU-AMI organizational policies, including Code of Conduct (CoC), Child Protection Policy, Anti-Fraud and Anti-Corruption Policy, and Protection from Sexual Exploitation and Abuse (PSEA) Policy.
• Report any violations, suspicions, or allegations related to these policies using appropriate mechanisms.
• Perform any other tasks assigned by the direct supervisor or pharmacy department as needed.
