The Inventory Assistant is responsible for maintaining accurate records and management of MHCO’s assets, equipment, and supplies across offices and health facilities in Nangarhar. This includes performing physical inventory checks, tagging and assigning assets, managing storerooms/warehouses, tracking movement and transfers, preparing reports on damaged or obsolete items, and supporting program teams with timely distribution of materials. The Inventory Assistant ensures compliance with MHCO asset policies, maintains organized and secure storage, manages ICT equipment, and contributes to efficient and transparent inventory operations while supporting other duties as assigned by the Line Manager.
Duties & Responsibilities:
- Maintain an accurate and update assets and equipment registry
- Maintain and update the movement and transfer of assets to other department/offices and health facilities and update the NetSuite Asset tracker
- Perform physical inventory of all assets and make sure that the tag number, location, use, condition, and other specification matched with the asset register database.
- Receive and inspect newly procured goods, assign inventory # and issue them to the requesting individual/department in a timely manner.
- Perform physical counts of assets and identify obsolete items for disposal process.
- Provide daily support to program team regarding transfer and assigning assets.
- Maintain accurate filing system and database for all assets
- Assign asset tag numbers for assets in line with MHCO assets policy and manage the Asset Assignment Form for all assets for staff and health facilities.
- Prepare assets list for donation, disposal and loss and damage report for and asset that is reported loss or damage
- Access all damage assets and identify a cost efficiency means of repairing them
- Manage the storeroom/warehouse for assets and inventory and ensure MHCO warehouse policies and procedures are adhere to at all times
- Ensure that the storeroom/warehouse is organized, secure, clean manner and present the waste and damage of inventory
- Conduct annual needs analysis for stationary, cleaning materials, consumables, utilities for all health facilities
- Prepare distribution plans for supplies to all health facilities and ensure the timely and smooth distribution.
- Prepare GRN for all assets received at the Filed office whether the assets are directly procured by MHCO or received as donation.
- Manage the GIK tracker for all assets donate to MHCO and prepare monthly GIK reconciliation report to finance for movement of donated assets.
- Manage the smooth and stable work of ICT/Communication equipment (laptops, desktops, printers, network equipment etc.).
- Perform any other duties assigned by Line Manager
Note: Only short-listed candidates will be contacted for written Test/Interview
Safeguarding and Recruitment Statement – MHCO
At MHCO, we are firmly committed to maintaining a safe, respectful, and inclusive working environment. We do not tolerate any form of inappropriate behaviour, including sexual harassment, exploitation, abuse, or financial misconduct. The safety and well-being of children, young people, adults, and all beneficiaries we engage with are of paramount importance.
All MHCO staff are expected to uphold these principles in accordance with our Code of Conduct and safeguarding policies. We place strong emphasis on recruiting individuals who demonstrate integrity and align with our organizational values.
The selected candidate for this role will receive comprehensive safeguarding training and will be responsible for understanding and adhering to MHCO’s safeguarding standards. Employment offers are subject to satisfactory references and relevant screening checks, which may include criminal background verification and terrorism finance assessments.
we will request information from previous employers regarding any substantiated findings of sexual exploitation, abuse, or harassment, as well as any ongoing investigations at the time of the candidate’s departure.
By submitting an application, candidates confirm their understanding and acceptance of these recruitment procedures.
