The Admin Assistant is responsible for supporting the smooth daily operations of MHCO’s Nangarhar office by managing office logistics, reception, mail, supplies, and documentation. The role includes coordinating meetings and travel, assisting HR and Finance with staff records and office expenses, maintaining filing systems, preparing reports and presentations, supporting workshops and events, and acting as a focal point for internal and external communications. The Admin Assistant ensures compliance with MHCO policies, safeguarding standards, and confidentiality requirements while promoting an organized, efficient, and professional office environment.
Duties & Responsibilities:
- Manage daily office operations including reception, mail handling, and office supplies.
- Maintain a clean, organized, and secure office environment.
- Coordinate office logistics, including meetings, travel arrangements, and scheduling.
- Assist in preparation of reports, presentations, and official correspondence.
- Maintain accurate records for staff, office assets, and procurement activities.
- Organize and manage filing systems (both electronic and paper-based).
- Ensure timely submission of administrative documentation to relevant departments.
- Assist HR with staff attendance, leave records, and onboarding documentation.
- Support Finance with invoice processing, petty cash management, and office-related expenses.
- Prepare and track office-related purchase requests and orders.
- Act as a focal point for internal and external communications.
- Support coordination between departments, field offices, and partners.
- Respond to inquiries and provide accurate information in a timely manner.
- Assist in organizing workshops, trainings, and official events.
- Prepare meeting rooms, documents, and refreshments as needed.
- Take minutes during meetings and distribute to relevant staff.
- Ensure compliance with MHCO policies, including safeguarding, PSEA, and data protection standards.
- Maintain confidentiality of sensitive information and documentation.
Note: Only short-listed candidates will be contacted for written Test/Interview
Safeguarding and Recruitment Statement – MHCO
At MHCO, we are firmly committed to maintaining a safe, respectful, and inclusive working environment. We do not tolerate any form of inappropriate behaviour, including sexual harassment, exploitation, abuse, or financial misconduct. The safety and well-being of children, young people, adults, and all beneficiaries we engage with are of paramount importance.
All MHCO staff are expected to uphold these principles in accordance with our Code of Conduct and safeguarding policies. We place strong emphasis on recruiting individuals who demonstrate integrity and align with our organizational values.
The selected candidate for this role will receive comprehensive safeguarding training and will be responsible for understanding and adhering to MHCO’s safeguarding standards. Employment offers are subject to satisfactory references and relevant screening checks, which may include criminal background verification and terrorism finance assessments.
we will request information from previous employers regarding any substantiated findings of sexual exploitation, abuse, or harassment, as well as any ongoing investigations at the time of the candidate’s departure.
By submitting an application, candidates confirm their understanding and acceptance of these recruitment procedures.
