Job Purpose:
The primary purpose of a Logistics Officer is to ensure efficient, timely, and cost-effective procurement, transportation, storage, and distribution of goods and services required for program operations. The role supports smooth project implementation by managing supply chains, maintaining inventory, coordinating with vendors, and ensuring compliance with organizational and donor logistics policies.
Key Objectives:
Efficient Supply Chain Management:
Ensure timely procurement, transportation, and delivery of goods and services.
2. Inventory Control:
Maintain accurate stock records and ensure proper storage and issuance of materials.
3. Vendor Coordination:
Identify, evaluate, and coordinate with reliable suppliers and service providers.
4. Cost-Effectiveness:
Optimize logistics operations to reduce costs without compromising quality.
5. Compliance & Documentation:
Ensure all logistics processes comply with organizational and donor regulations, maintaining complete and updated records.
6. Fleet & Transport Management:
Manage vehicle usage, maintenance, and scheduling to support field operations.
7. Support to Programs:
Provide logistical support to program teams for effective implementation of field activities.
8. Emergency Preparedness:
Ensure logistics readiness for rapid response during emergencies or humanitarian crises.
The Duties and responsibilities may include but not limited to:
Procurement:
- Ensure timely and cost-effective procurement of goods and services.
- Prepare purchase requests and maintain procurement documentation.
- Identify and manage vendors, collect quotations, and analyze bids.
2. Inventory & Warehousing:
- Maintain up-to-date inventory records.
- Ensure proper storage and handling of goods in the warehouse.
- Conduct regular stock counts and reporting.
3. Transport & Fleet Management:
- Organize transport of goods and staff to project locations.
- Maintain vehicle records (logbooks, maintenance, fuel usage).
- Schedule repairs and routine maintenance of vehicles.
4. Asset Management:
- Tag and track organizational assets.
- Maintain updated asset register and report damaged or lost items.
5. Documentation & Reporting:
- Ensure accurate documentation of all logistics activities.
- Submit regular reports on stock, procurement status, and fleet usage.
6. Coordination & Compliance:
- Coordinate with programs, finance, and admin for smooth operations.
- Ensure compliance with donor and organizational procurement/logistics policies
