Responsibilities and particular assignmentsمسؤلیت ها و وظایف مشخص
Under the direct supervision of the Human Resource Officer, he/she will be responsible for maintaining of the more administrative activities of the HR department, specifically the following tasks:
- In charge for recruitment of the lower level positions
- In charge of attendance and leave management of office and HF Staff
- In charge of file Management
- HR Administrative follow up (databases, Correspondence)
- Homere focal point
Objective 1هدف اول : Recruitment of the lower level positions
Activities/Main duties فعالیت ها/ وظایف عمده:
- Prepare Job opening request form, Job Vacancy and share it with HR officer for further process,
- Share one copy of JV to relevant HFs,
- Prepare long list and share with HR officer for further process,
- Invite and call the candidates for test and interview,
- Proceed Reference check for the candidates,
- Proceed documentation of the recruitment and hiring,
- Call the selected candidates for contract
- Updating Recruitment follows up and share with HR officer on weekly basis,
- Filling properly all recruitment documents
- Collect the list of documents needed to open HR file for new employee,
- Prepare HR activity monthly report and share with HR officer on monthly bases
Updating MoE staff report on quarterly bases and share with HR officer
Objective 2هدف دوم: Attendance and leave management of office and HF Staff
Activities/Main duties فعالیت ها/ وظایف عمده:
• Prepare monthly attendance sheet for Ghazni local staff, distribute and collect back the sheets, and providing monthly attendance report,
• Check the attendance of Office staff on daily basis,
• Do follow up of HFs staff in coordination with the Supervisors and In charges,
• Management of leave record of Ghazni office and HFs staff,
• Collecting attendance report from all HF at 15th of each month and share them with HR Officer.
Objective 3هدف سوم : File Management
Activities/Main duties فعالیت ها/ وظایف عمده:
- Create HR personal file for new employees make sure it contains all documents as per HR check list,
- Preparing and printing of employment contracts and signing them on relevant staff,
- Make sure that each employee has tax identification number, if not, fill the form to start process for obtain it,
- Make PU-AMI ID cards for new employees,
- Make business card for relevant colleagues,
- File the attendance sheets, Leave forms, Recruitment files, letters etc properly,
Similarly digitalize the archive, file soft of the documents in the relevant folders
Objective 4هدف چهارم: HR Administrative follow up (databases, Correspondence)
Activities/Main duties فعالیت ها/ وظایف عمده:
- Update contact list on monthly basis and share with HR Officer,
- Follow up of staff medical certificates and police clearances,
- Follow up of staff work permit,
- Follow up of staff TIN (Tax Identification Number),
- Preparing attendance sheet and training certificates to the trainee and share with HR officer for finalization,
- Follow up of employee contract ending date,
- Receiving official letters sharing with relevant department and filing them,
- Writing official letters, registering and submitting to the relevant organizations,
- Assist the HR Officer in payroll preparation, and any other HR Processes,
Fulfill any other related tasks that may be assigned by the line manager
Objective 5هدف پنجم Homere focal point
Activities /Main dutiesفعالیت ها/ وظایف عمده:
- Adding new staff on the Homere system,
- Encoding staff all types of leaves in Homere,
- Encoding advanced Salary in Homere,
- Generating final settlements and pay slips and updating variables,
- Send PER and Doc to the HR Officer monthly for further processing.
