Administrator

Position Title: Administrator

2024-11-23 Khost Full Time 5

Job Location:	Khost
Nationality:	National
Category:	Health Care
Employment Type:	Full Time
Salary:	As organization salary scale
Vacancy Number:	HNTPO-11-14-2024/001
No. Of Jobs:	1
City:	Khost Provincial Hospital

Organization:	HealthNet TPO
Years of Experience:	Two years
Contract Duration:	Project base
Gender:	Male
Education:	Bachelor in Business Administration (BBA)
Close date:	2024-11-23

About HealthNet TPO:

HealthNet TPO is a Netherlands based not for profit, non-governmental organization founded on the principle that access to affordable quality health care is a basic human right. HealthNet TPO works with interdisciplinary professionals to develop and implement innovative, culturally appropriate, evidence based public health interventions with a focus on: innovative development of health systems, mental health and psychosocial care, long and short term training of health workers, control of communicable diseases (including malaria), and health financing schemes. HealthNet TPO offers ground-breaking and unconventional solutions that foster self-reliance and promote sustainable health care that is accessible to all.

HealthNet TPO in Afghanistan aims to improve the health status of the people in Afghanistan by supporting the local communities and the Government of Afghanistan in the development of a sustainable health care system. HealthNet TPO is working in Afghanistan since 1994, implementing integrated health projects managed mainly by national staff and supported technically by expatriate staff from the headquarter office. HealthNet TPO Afghanistan is providing Primary Health Care, Mental Health and psychosocial services, fighting malaria and supporting Mother & Child Health Care in terms of providing training for Community Midwifes and to conduct operation research. Health Net TPO is currently implementing projects in 22 provinces and the major program it implements are Malaria Control program, SEHATMANDI projects in four provinces , nutrition, Mental Health and Psychosocial program through a community system strengthening approach.

Job Descriptions:

Job Description;

Planning, organizing, providing leadership and controlling all administrative functions.
To manage and delegate the duties of general support and office staff as well as closely supervise the activities of all administrative and supportive staff and ensure efficiency on their part.
To overlook vehicle fleet management, vehicles maintenance, equipment and hospital maintenance.
To ensure all HealthNet TPO properties are maintained to high standard and ensure the equipment and hospital maintenance is being done.
Process bills of food expenses of the hospital, cross check bills and make sure they are correct.
Ensure provision of all utility services i.e. electricity, gas, water, telephone, internet etc.
Responsible to make arrangements for the meetings and to ensure nice refreshments and take meeting minutes.
Develop and maintain good working relationships with all relevant local governmental bureaus, agencies and authorities.
Responsible for drafting of different type of letters and memos and responsible for letters maintaining IN/OUT register and ensure on time delivery/circulation of letters to relevant section/department.
Responsible for preparation of all supportive staff night duty lists on monthly basis.
Maintain stationary supplies and coordinating deliveries.
Ensure good quality meal, tea and water for employees and patients.
To oversee the overall activities of HR, to provide support to and ensure full transparency, fairness and accountability is implemented in term of recruitment.

Finance Management:

Responsible for overall management of finance department and staff and ensuring compliance to the donor requirement and internal financial policies.
Reviewing the financial reports prepared by finance staff before submission for accuracy and providing feedback.
Review and reconciliation of Payable (Suppliers' payables, Taxes payables, Salary Payable and other Payables) accounts.
Ensure that transactions are properly recorded and entered into the accounting system PBKs.
Take part in preparation of monthly, quarterly and yearly working budget/forecasts plan for hospital.
To lead the process for financial quarterly review and planning.

Logistic /Procurement Management:

To oversee the overall activities of Procurement/Logistic, to provide support to and ensure fairness in term of procurement.
Assist the hospital director in developing the annual procurement plan and ensure the procurement solicitation documents, which include RF, RFQ, CBA, GRN, payment check list, payment request and remittance note are provided according to the procurement manual on behalf relevant staff.
To ensure that all incoming and outgoing supplies are undertaken up to HealthNet TPO standards polices
Oversee all stock-related functions, including inventory, physical distribution, maintenance and record-keeping.

Safety & Security Management:

Responsible for the security of HealthNet TPO staff, assets and premises at the province and make sure that HealthNet TPO security policy is implemented properly.
Reports security situation report to the security focal point at Kabul office and to program on weekly basis in the given format,
Collect security information from a wide variety of sources at provincial level and share the same with all concerns.
Responsible for preparation of security guard’s monthly duty rosters by ensuring 24 hours’ availability of security staff in the relevant check points.
Prevent visitors who are carrying weapon from entering to the hospital.
Prevent and control visitor crowd in the hospital especially during doctors visiting timing.
Manage access of allowed vehicles in the hospital and control entering of the private vehicles.
Patrol around the hospital premises, security check points and wards to ensure the safety and security of the rooms, equipment, vehicles and staff.
Liaise with INSO, UNDSS, UN agencies and NGO’s on security related issues.
Provide the staff with the road clearances and brief the staff of the insecure areas on daily basis, before they leave.

Capacity Building:

Responsible to identify operations staff training/capacity building needs and recommend ways/methods for their development in the operations sector.

Assist support staff in their day to day activities and provide them necessary training mentoring or coaching in order to fulfill their assignments efficiently.
To provide guidance and instruction to the support staff for sound and timely performances of duties.
Any other task assign by line manager / management.

Job Requirements:

Bachelor in business administration, logistics or any other related field
At least three years’ experience in the field of logistics and administration preferable working in Hospital
To be fluent in writing and speaking Dari, Pashto and English languages
To have knowledge of computer programs (Ms Word and Ms Excel)
Ability to work as an active member of team
To be flexible, having positive attitude and ability to work under pressure.

Submission Guidelines:

Submission Guideline:

Interested and qualified candidates are requested to send their CVs along with an application letter and apply Via E-mail to vacancy@hntpo.org.af

Please ensure to write the number of vacancy and position you are applying for, in the subject line of your E-mail Add.

Incomplete applications or applications received after closing date will not be given consideration. Candidates who are meeting the above criteria will be short listed;

Country office Address,

HNO: 003, Main St: 005, Sello Road, DehNaw _Dehbori, District 03

Kabul, Afghanistan