Administrative Assistant

Position Title: Administrative Assistant

2025-12-18 Kabul Full Time 2871

Job Location:	Kabul
Nationality:	National
Category:	Admin-Clerical
Employment Type:	Full Time
Salary:	G4
Vacancy Number:	SVN-KBL-2025 -17942
No. Of Jobs:	1
City:	Kabul

Organization:	IOM
Years of Experience:	A minimum of four years of relevant professional experience.
Contract Duration:	SST (Special Short term) with possibility of extension
Gender:	Male/Female
Education:	Bachelor’s degree in business administration or related fields from an accredited institution with two years of relevant professional experience.
Close date:	2025-12-18

About IOM:

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Internal and external candidates are eligible to apply to this vacancy, particularly qualified female candidates,

For the purpose of this vacancy, the following are considered first-tier candidates:

Internal candidates

Second tier candidates include:

All external candidates, including those on third party contract (CTG).

Context:

Under the direct supervision of the Senior Programme Associate (RSU) and the Programme Coordinator (CEA) in collaboration with relevant Resource Management Units at Mission level, the successful candidate will be responsible and accountable for supporting all aspects of project administrative and financial management under RSU and CEA programmes.

The incumbent is expected to carry out the duties in accordance with the strictest ethical standards and with due respect for gender and socio-cultural sensitivities.

Job Descriptions:

Arrange appointments for the supervisor, receive visitors, place and screen telephone calls and respond to routine requests for information;
Provide office, administrative and logistics support to meetings, committees, conferences, etc.;
Review, record, distribute and process incoming mail and correspondence; follow-up on pending actions;
Respond or draft responses to standard/ routine correspondence and other communications; use word processing package to produce a wide variety of large, complex documents and reports;
Proofread documents and format texts for accuracy, grammar, punctuation and style, as well as for adherence to established standards;
Initiate general administrative tasks in the computerized financial / travel / human resources systems;
Make travel and hotel arrangements and prepare travel authorizations/claims for staff as required;
Provide assistance in the administrative processing of vacancy notices and consultants' contracts;
Research, compile and organize information and reference materials from various sources for reports; create spreadsheets for tracking administrative tasks and support presentations to programmatic staff on administrative processes/procedures; manage and update databases for mailing lists and other information; and maintain electronic and paper files; and,
Perform other duties as required

Job Requirements:

Required Competencies

Values

Inclusion and respect for diversity: respect promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Required Qualifications and Experience

Education

Bachelor’s degree in business administration or related fields from an accredited institution with two years of relevant professional experience.

- High school diploma with four years of relevant experience.

Experience

Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook.
Attention to detail, ability to organize paperwork in a methodical way;
Discreet, details and clients-oriented, patient and willingness to learn new things; and,
Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

SKILLS

Ability to work effectively in high-pressure, rapidly changing environments.
Demonstrated ability to establish and maintain effective relationships with implementing partners;
Ability to compile and holistically analyze diverse datasets.

Languages

For all Applicants, fluency in English is required (oral and written).
Working knowledge of Pashto or Dari is required.
Fluency in all national language(s) are highly advantages.

Note: Qualified female candidates are highly encouraged to apply.

Submission Guidelines:

Interested candidates are required to apply through the below online Form. Also, please take note that IOM does not accept applications in hard copies.

Before filling up the online Form, the candidate must carefully read the advertisement. Please proceed to fill the online form only if you meet the minimum requirements stipulated in the advertisement.

Applicants are advised to fill in all mandatory fields otherwise they will not be able to submit the application and should fill their correct and active e-mail address in the online application as any correspondence will be made by IOM through e-mail only.

Applicants are advised to submit only one application for a particular post. The indicated requirements, qualifications and experience are the minimum and the mere possession of the same does not entitle candidates to be called for written assessment or oral interview.

Note: Due to the high volume of applications received, only shortlisted candidates will be contacted by HR department to submit resume and Motivation Letter. Please ensure that the e-mail address and phone number that you will indicate in form is accurate.

If you agree with above, please proceed to the online application form by Click HERE.

Posting period:

https://fa-evlj-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1001/job/17942
From: 04 Dec 2025 to 18 Dec 2025