HMIS Coordinator/Monitoring & Performance Manager

Position Title: HMIS Coordinator/Monitoring & Performance Manager

2025-11-20 Helmand Full Time 9

Job Location:	Helmand
Nationality:	National
Category:	Program
Employment Type:	Full Time
Salary:	As per Organization Salary Scale
Vacancy Number:	278
No. Of Jobs:	1
City:	Helmand

Organization:	AYSO
Years of Experience:	Minimum 4 years of experience in HMIS/data management and analysis in health programs.
Contract Duration:	2 months (extendable for another year)
Gender:	Male
Education:	Medical degree (MD) or Master’s in Public Health
Close date:	2025-11-20

About AYSO:

Afghan Youth Services Organization (AYSO) is a National Afghan NGO registered in 2006 with the MoEc of Afghanistan with registration No:397.AYSO since came into being has developed, successfully implemented, and provided direct assistance services in different sectors such as health, educational, Food Security, Capacity building, GBV Prevention and Response, Peace, Justice Research, and Surveys human rights and awareness projects and programs with the technical and financial support of several UN Agencies such as UNDP,UNFPA, UNICEF, WFP, and WHO, AYSO has implemented projects with government ministries and departments as well as has been being implementing partner with AAH/USAID, FHI, BARC, AADA,HEWAD, and other National and International Organization.

Job Descriptions:

Scope of Work

The Provincial HMIS Coordinator/Monitoring & Performance Manager is responsible for ensuring accurate, timely, and complete collection, management, and reporting of health data across all BPHS/HIVA project health facilities in Helmand province. The position ensures the implementation of standard HMIS tools and guidelines, maintains data quality, and supports the use of health information for decision-making. The HMIS Manager provides technical supervision, capacity building, and mentorship to health facilities staff, ensures coordination with PPHD and other stakeholders, and supports timely reporting to UNICEF and MoPH in line with AYSO policies and project requirements.

Duties and Responsibilities

Ensure all health facilities in Helmand province implement standard HMIS tools and guidelines as per project requirements
Register all HFs in MoPH-HMIS, HeRAMS systems, and assign HMIS codes.
Ensure timely and accurate data entry into UNICEF, MoPH-HMIS, DHIS2, and Report Hub as required.
Verify accuracy, consistency, and completeness of HMIS reports received from health facilities.
Ensure availability and proper use of HMIS tools across all service delivery points.
Conduct regular supervision of health facilities and provide technical feedback on HMIS performance.
Analyze HMIS data and share results with provincial management and technical teams for decision-making.
Facilitate quarterly HMIS data review and data-use meetings at the provincial level.
Support coordination with TPM, PPHD and other stakeholders for data management and system strengthening.
Provide on-the-job training, coaching, and supportive supervision to HMIS supervisors and facility staff.
Ensure timely collection, compilation, and submission of monthly and quarterly HMIS reports to AYSO, UNICEF and MoPH on timely manner.
Maintain proper documentation and archiving of HMIS reports and related data.
Identify gaps in data reporting and propose corrective actions.
Ensure new health facilities staff receive HMIS orientation before assuming their roles.
Participate in external monitoring and ensure follow-up on recommendations.
Coordinate and support implementation of revised BPHS/HIVA indicators and data tools.
Collaborate with the training department to plan and track HMIS trainings based on identified needs.

Participate in provincial coordination meetings and represent HMIS functions as required

Job Requirements:

Medical degree (MD) or Master’s in Public Health.
Minimum 4 years of experience in HMIS/data management and analysis in health programs.
Strong knowledge of BPHS and EPHS packages.
Good command of English and fluency in Dari and Pashto (verbal and written).
Excellent computer skills (MS Word, Excel, Internet).
Trained in HMIS, DHIS2, and Report Hub systems.
Strong analytical, supervisory, and reporting skills.

Team player, proactive, flexible, and able to meet deadlines under pressure

Submission Guidelines:

Please submit CV to hr@ayso.org.af
Applications after the closing date (12:00 AM) will not be accepted.
Please Indicate the position title and vacancy Number in the Subject Line otherwise your application will not be considered.
Please note that there is no telephonic inquiry and only shortlisted applicants will be contacted and called for an Interview.
AYSO zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. AYSO also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct.