Job Description:
Program Implementation and Support
· Assist the Line Manager in executing project work plans and ensuring quality, Timeliness, and compliance.
· Coordinate with field teams and partners to ensure smooth and efficient Implementation.
· Translate programmatic guidelines into actionable field-level tasks.
· Track activity progress and immediately report challenges or delays to the Line Manager.
· Support the development of project proposals and concept notes aligned with HOSSA’s thematic focus and donor priorities.
· Collect and analyze data, statistics, and background information for new proposals.
To have a good command of Proposal writing, concept note, and EOI.
· Contribute to log frame design, activity planning, and preliminary budgeting.
· Contribute to developing thematic frameworks and tools for HOSSA’s core sectors (Health, Education, Emergency Response, Social Development).
· Support documentation of program standards and best practices.
· Ensure programmatic alignment with international humanitarian and development Principles.
· Maintain and update project trackers and data management tools.
· Collect and compile data from field teams for monitoring and evaluation purposes.
· Draft internal and external progress reports, ensuring accuracy and consistency.
- Having M&E, progress, lesson-learn, success stories, and diagnostic experience
- Experience in Data Analysis.
· Maintain organized records and evidence for reporting and audit purposes.
· Serve as the focal point for coordination between the main office and provincial
Teams.
· Ensure close collaboration with Finance, HR, and Logistics departments.
· Represent HOSSA in coordination and cluster meetings when assigned.
· Maintain communication with government counterparts and community stakeholders.
· Maintain a donor compliance tracker and ensure all deadlines are met.
· Review donor agreements to extract compliance requirements and share with project teams.
· Assist in preparing documentation for audits and donor monitoring visits.
· Design and maintain standard project tools such as activity forms, beneficiary lists, and data collection templates.
· Provide orientation to staff on the correct use of tools and reporting formats.
· Maintain organized filing systems for program records, reports, and correspondence.
· Document success stories, case studies, and lessons learned.
· Ensure final project files are archived properly upon project closure.
